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Administrative Assistant

Avenida Glasgow, San Juan, Puerto Rico

Full Time

On site

About the Role

· Answers and transfers phone calls, screening when necessary.
· Welcomes and directs visitors and clients.
· Maintains filing systems as assigned.
· Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
· Responds to and resolves administrative inquiries and questions.
· Coordinates and schedules meetings, and appointments for managers or supervisors.
· Prepares agendas and schedules for meetings.
· Records and distributes minutes or other records for meetings.
· Maintains office supplies and coordinates maintenance of office equipment.
· Other tasks assigned according to operational needs.


Associate degree required or Bachelor’s degree in related field preferred in Office System Administration.

Job Description:

· Customer service and team-work oriented
· Leadership
· Fully Bilingual Spanish and English (Oral and Written)
· Critical thinking and problem-solving skills
· Attention to detail.
· Skills in persuasion
· Organizational, planning, and documentation skills
· Ability to work on multiple projects in various stages simultaneously.
· Excellent interpersonal and customer service skills.
· Proficient in Microsoft Office Suite or related software.
· Excellent organizational skills and attention to detail.
· Basic understanding of clerical procedures and systems such as recordkeeping and filing.

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